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Student Travel, Safety, Insurance & Risk Management.

The questions every university office asks before approving student participation — answered in one place.

Prepared for University Partners

This page covers travel arrangements, student safety, emergency procedures, insurance coverage, and liability for the Évian III Student Educational Leadership Forum, November 8–11, 2026 at the Hôtel Royal, Évian-les-Bains, France.

Student travel plan

Arrival
Students fly into Geneva Airport (GVA). Detailed arrival instructions are provided in advance.
Transportation
Chartered group transport runs from Geneva Airport to the Hôtel Royal — roughly 60 minutes.
Hôtel Royal
All participants are housed at the Hôtel Royal, which is both the conference venue and the home of the forum.
Registration & orientation
On arrival, students register and attend an orientation covering safety, schedule, and expectations.
Departure
Group transport returns to Geneva Airport at the close of the forum.
Passports & visas
Participants are responsible for holding a valid passport with at least six months' validity. Visa support letters are available on request.
Travel disruptions
The forum team assists with flight delays, rebooking, and emergency communications.

Student safety plan

Orientation
Every participant receives safety training on arrival.
Supervision
Forum staff and faculty mentors are present throughout the program.
Accountability
Daily attendance and check-in procedures are in place.
Emergency contacts
A 24/7 emergency contact number and on-site staff leadership are available for the duration.
Hotel security
The Hôtel Royal maintains 24/7 security and controlled access.
Student conduct
A Code of Conduct is enforced. Concerning behavior is addressed immediately.

Insurance coverage

Participants are expected to maintain

  • International medical insurance
  • Emergency medical evacuation coverage
  • Repatriation coverage
  • Trip interruption and cancellation insurance (recommended)
  • Personal property insurance (recommended)

Évian III organisers

Évian III carries general liability and event insurance appropriate to the forum. Documentation is provided to partner institutions on request.

Hôtel Royal

The Hôtel Royal maintains insurance in accordance with French law.

Third-party providers

All transportation and service providers maintain their own required insurance.

Liability & risk management

Évian III organisers

Responsible for program design, staff supervision, venue coordination, emergency response planning, and operational management.

Participants

Responsible for their own health, travel documents, insurance, conduct, and personal belongings.

Participating universities

Responsible for approving student participation, ensuring compliance with their own policies, and maintaining communication with their students.

Hôtel Royal & service providers

Responsible for their premises, staff, and services in accordance with applicable law.

5 · University Collaboration

We will meet your requirements.

We welcome the opportunity to work with your office on any additional institutional requirements. Detailed insurance certificates, emergency protocols, and contractual documents are provided as they are finalized.

Our goal is a safe, meaningful, and academically transformative experience for every participant.

Questions or requests

Documentation requests and compliance questions are answered directly by the convener.

elihubaver@gmail.com evianiiiforum.org Request Documentation